You must be able to work onsite at our NYC office. This is not a hybrid or remote role.

Realize the unimagined

Fantasy is a digital product and innovation company. We create the future for the world’s most ambitious organizations. Founded in 1999, our global reputation is based on our teams’ unique ability to think beyond ordinary and launch ground-breaking products and services. We believe that great people are the core reason for our success, our growth, and thriving culture.

The Role

The Operations Coordinator is a critical role at Fantasy. You will help support the connection, culture and operational needs of our growing global team. This is a full-time onsite role working from our New York City office and reporting directly to the Operations Manager. This role is also responsible for logistical support for all remote staff.

Launch digital products and services with world-leading organizations

You’ll work with the world’s most forward-thinking companies, including the likes of Netflix, Spotify, Ford, Asana, Tesla, Dolby, Ancestry, Salesforce, and many others. You’ll work across diverse industries and across varying form factors, ranging from automotive, luxury, travel, operating systems, website ecosystems, design for voice and artificial intelligence.

Crafting experiences that people love

You have a positive, can-do approach and attitude and thrive in a collaborative environment.
You take pride in representing the company and know how to make everyone feel welcome.
You strive to maintain an organized and efficient workplace, and your prioritization, time management, and follow-up skills are top-notch.
You ask the right questions and have a strong ability to work both independently and collaboratively.

Partnering with a world-class team

You are an equal parts thinker and doer, you enjoy delving into a problem, assessing the situation, making a recommendation, and then driving through to the result.
You can pivot quickly with new information or changing priorities.
You will manage relationships with vendors and service providers.
People love to have you on their team. You love to be part of a team.

Working with forward-thinking organizations

You’ll oversee office needs and day-to-day operations of corporate HQ, ensuring that the office is maintained with the highest level of care and quality. You'll also manage client visits to the office.
You'll partner with people outside the Ops department on various company wide initiatives.
Maintain the appearance of common areas, conference rooms, kitchen, and storage area. Serve as company contact for cleaning vendors and ensure the office is clean and presentable at all times.
Maintain alarm and video systems and oversee floor security for two offices.
Oversee office and team-building events, propose new events, create preliminary budgets, present ideas to Operations Manager and the rest of the Ops department, lead communication of plans.
Research and create travel itineraries and book staff travel.
Research new tech partners and assist Ops department where needed with maintaining relationships.
Supervise the maintenance of office equipment, computers, software, and printers.
Complete monthly credit card and company expense reconciliation on a timely basis.

Experience / Key Personal Qualities

2-3 years of office experience; administrative experience is helpful.
Experience working in a small office (50-100 employees); familiarity with digital client services/agency office environments is a huge plus.
Tech savvy with deep experience with Mac OS, Google Docs, MS Office, and other web-based applications.
Experience planning and executing internal events emphasizing employee engagement and strengthening workplace culture.
Attention to detail, research, organizational and problem-solving skills with the ability to prioritize.
Ability to work independently and as part of a team.
Flexible, adaptable, realistic, practical, calm, pragmatic, and agile.
Thrive in a fast-paced and dynamic environment.
Exercises a high level of discretion, demonstrating sound judgment in dealing with confidential dialogues and information.
Excellent verbal and written communication skills.
Solution mindset with the ability to make independent decisions regarding planning, organizing, and scheduling work.

Salary Range

$55,000 - $65,000, commensurate with experience

Fantasy EOE

Fantasy is an Equal Opportunity Employer. Since 1999, diversity has been vital to our success and ability to create products and services used and loved by millions of people all over the world. We are committed to continually fostering a diverse, equitable, and inclusive workplace.

Careers

Join us and realize the unimagined.

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